Exhibitor
Terms and Conditions
Closing Date
The closing date for all applications is 30th June 2025. Any applications after this date will be processed at our discretion. All tickets for your exhibiting staff will be chargeable after this date.
Security and Insurance
Exhibitors are required to have their own Public Liability Insurance. We cannot be held responsible for any damage, theft or loss of stock or equipment. It is your organisation’s responsibility to ensure all staff have personal effects cover.We make every effort to ensure that the Epicentre is locked outside of opening hours, however we suggest that expensive items (e.g. laptops) are removed whilst the stand is not in use. All equipment must be PAT tested in advance.
Fittings
All stands, fittings and materials which the Exhibitor proposes to use for the Event must be fire-retardant in accordance with the appropriate legislation. All copies of compliance and testing certificates along with Risk Assessments and method statements must be submitted to info@magnitude.org.uk 14 days before the event. Please bring copies of certificates with you, including completed Risk Assessments. You will be responsible for providing all tables, cloths, backdrops or display boards for your stand. All fittings should be of a high quality professional standard. The Exhibitor is not permitted to attach anything to the walls, floors, ceilings and other materials of the building
Accommodation and Meals
Exhibitor accommodation is not provided and all team must make their own provision. Most exhibitors choose to camp but if you would like details for local accommodation then we’d be happy to recommend some. Unless otherwise indicated, exhibitor team will be camped with other exhibitors at the event. Please note exhibitors DO NOT have meals provided and will need to make their own arrangements for this. Please ensure that your team are aware of what will and won’t be provided to avoid any disappointment (and hungry people!). There are food vans on site and supermarkets a short drive away.
Behaviour
We expect all exhibitors to behave within the spirit of the event. Your team should be kind and considerate towards delegates and when taking the opportunity to inform them of products or services, must respect the right of individuals to hold differing views or opinions. You may not sell, sub-let, advertise or share your stand with another organisation. Exhibitors in breach of this will be asked to leave the event with no refund and may be excluded from future Magnitude events. You must have an exhibitor on your stand at all times when the Epicentre is open.
Intellectual Property
The use of the name or logo of Magnitude or any other combination of the event/organisation name and/or brand/logo is prohibited on any merchandise and marketing material.
Terms & Conditions
We especially ask that you don’t give out or sell anything that could be used to cause damage to persons or property.
Unless Magnitude has granted prior permission in writing no exhibitor shall make or arrange any:
• announcements with a microphone
• activities outside their exhibition space
• publicised special appearances
• sales of food or drink
• Sales or distribution for free of books, CD’s or DVD’s
• Use or sale of combustible items, including candles.
Filming and Photography
Please let us know if you are planning on doing any filming or photography at the event, on your stand in the Epicentre venue and/or out and about at the event. We have a number of media teams on site at each event so it’s really important that we know who is filming at any one time. Please email info@magnitude.org.uk if this applies to you and your organisation.
All exhibitor team members must sign and agree to our code of conduct, volunteer policy and team rules which will be sent out once you have been confirmed as an exhibitor.
The emphasis of the Epicentre is to support delegates in seeking out information and resources that are of interest to them in a relaxed but vibrant setting. Aggressive sales pitches in the Epicentre will not be tolerated.
The Epicentre is not a forum for teaching or biblical instruction. We have a structured teaching programme which is delivered through the main meetings and an extensive seminar programme.
The Epicentre is not an appropriate venue for ministry or prophecy and we ask that exhibitors do not engage in this with delegates.
Payment
Upon receipt of your booking, we will email invoices to the address given on your booking form. All invoices should be settled within 30 days from date of invoice. We reserve the right to withdraw our offer of a stand if payment is not received prior to the start of the event.
Full payment is required to secure a space in our programme. If payment for full advertising fees is not received by the deadline, we reserve the right to sell the space to another applicant. This applies to all potential advertisers.
Cancellation
Exhibiting - All cancellations must be received by us in writing. See below for the cancellation terms:
- More than two months before the event you will receive a full refund minus your deposit.
- Between one and two months before the event you will be liable for 50% of the cost of the booking.
- Less than one month before the event you will be liable for 100% of the cost of the booking.
It is not possible to transfer the balance paid to a future event. It is entirely at our discretion to cancel an organisation’s booking at any time, prior to and during the event, and are not responsible for any losses incurred.
Advertising
All cancellations must be received by us in writing. Cancellations made after the advert booking deadline will incur a cancellation fee of 50% of the booking amount. Cancellations received after the submission deadline will incur a cancellation fee of 100% of the booking amount.
Reservation of Rights
By signing the organisation and exhibitor team applications, you have agreed to our Terms and Conditions. We reserve the right to accept or decline any application, to cancel a space in the Epicentre and to remove the stand and exhibitors from site. We also reserve the right to ask any organisation to refrain from selling or distributing any product deemed unsuitable. This is all at our sole discretion.